ETA's:
Vessels bound for the Petroleum Terminal must advise
their ETA through the agent, 24 hours prior to
arrival.
Documentation required:
The following documents must be ready for
visiting authorities on arrival at Brazilian ports,
such documents varying in the number of copies
required and the nature, depending on the type of
vessel and the peculiarities of the port, should be
ascertained by the Master, through the agent, prior
to the vessel's arrival:
|
|
Document |
FRB |
HA |
MP |
PC |
|
1. |
General Declaration |
Y |
Y |
Y |
- |
|
2. |
Crew List |
Y |
Y |
Y |
Y |
|
3. |
Crew Personal Effects List |
Y |
- |
- |
- |
|
4. |
Disembarking Passenger List |
Y |
Y |
- |
- |
|
5. |
Transit Passengers List |
Y |
- |
Y |
- |
|
6. |
Negative Passenger List |
Y |
- |
- |
- |
|
7. |
Passenger List |
- |
- |
- |
Y |
|
8. |
Stores List (by department) |
Y |
- |
- |
- |
|
9. |
Cargo Manifest |
Y |
- |
- |
- |
|
10. |
Maritime Health Declaration |
- |
Y |
- |
- |
|
11. |
Health certificate (from last port) |
- |
Y |
- |
- |
|
12. |
Maritime Police Pass |
- |
- |
Y |
- |
FRB = Federal Revenue Bureau; HA = Health
Authorities; MP = Maritime Police; PC = Port
Captaincy.
The documents required by the
Port Captaincy are on special forms: Crew List (form
Fal 5) and Passenger List (form Fal 6).
The Port Authority require
the following information and documents on arrival:
|
1. |
Port State Control last survey report (from Brazilian and/or foreign ports) |
|
2. |
Inform beforehand all outstanding deficiencies from last PSC inspection to be rectified at Paranagua. |
|
3. |
All Brazilian flagged vessels must present the last Flag State inspection report. |
|
4. |
Declaration of conformity for all types of tankers and gas carriers. |
|
5. |
Provisional declaration of conformity for all tankers and gas carriers, with a validity date of 30 days maximum, in case it does not bear the declaration as per item 4. |
Documents required on sailing: The following are required:
|
1. |
Request for Clearance or Visa (original) |
|
2. |
Passenger List (form Fal 6) |
|
3. |
Embarkation Pass, issued by the Federal Internal Revenue Office (required from all vessels proceeding abroad) |
|
4. |
Departure (sailing) Pass issued by the Federal Police (required from all vessels proceeding abroad) |
|
5. |
General Declaration (form Fal 1) |
|
6. |
Copy of the payment form of the Federal Internal Revenue Tax Levy Document (DARF) of the Tariff for Utilising Lighthouses (TUF) |
|
7. |
Outgoing Pass. |
Documents required for the Terminal de Petroleiros de Paranagua:
|
|
Documents |
MP |
HA |
CA |
|
1. |
Crew List |
3 |
- |
1 |
|
2. |
General List |
1 |
- |
- |
|
3. |
Passenger List |
3 |
1 |
2 |
|
4. |
Passengers in Transit |
3 |
1 |
2 |
|
5. |
Maritime Health Declaration |
- |
1 |
- |
|
6. |
Derat Exemption Certificate |
- |
1 |
- |
|
7. |
Vaccination List |
- |
1 |
- |
|
8. |
List of Drugs and Narcotics |
- |
1 |
- |
|
9. |
Spare Parts List |
- |
- |
3 |
|
10. |
Stores List |
- |
- |
3 |
|
11. |
Provisions List |
- |
- |
3 |
|
12. |
Cargo Manifest |
- |
- |
1 |
|
13. |
Bill of Lading |
- |
- |
1 |
|
14. |
Crew Personal Effects List |
- |
- |
3 |
|
15. |
Passengers Personal Effects List |
- |
- |
3 |
MP - Maritime Police, HA - Health Authority, CA -
Customs Authority
Note: The agent must
produce in advance a declaration of good health
concerning the crew.
Leaving Clearance:
Agents are responsible for all documents and deeds
regarding the entrance and clearance of their
vessels.
Leaving permits are required
from Customs, Port Captaincy, Maritime Police and
the Brazilian Post Office before leaving the port.
The agent will need 3 copies of Passenger List, 3
copies of Passenger in Transit List and 3 copies of
Crew List, and will take the necessary steps to
ensure the release of the Disembarkation Card.
The Passenger List and
Passports must be shown to police and Health
Authorities when they board the vessel.
Communications:
National Coastal Radio Stations Network (RENEC):
The National Coastal Stations
Network offers free communication facilities for
messages concerning the safety of human life at sea
such as: Distress calls, urgent medical advice,
notices to mariners, meteorological messages, etc.
The network comprises of 39 stations along the coast
of Brazil and in the Amazon River, distributed as
follows:
|
1. |
One main station at Rio de Janeiro (PPR), with facilities available for communication via radio telegraphy (WT) and radio telephony (RT), with vessels sailing in almost every sea and ocean. |
|
2. |
Three regional stations located at Belem (PPL), Olinda (PPO) and Rio Grande (PPJ), able to communicate via WT and RT with vessels up to approx 600nm distant. |
|
3. |
Three local stations at Manaus (PPM), Santarem (PPT) and Itajai (PPC) responsible for communications via RT with vessels approx 200nm distant. |
|
4. |
Seven restricted local stations at Santos (PPS), Paranagua (PPG), Porto Alegre (PPP), Vitoria (PPV), Natal (PPN), Fortaleza (PPF) and Salvador (PPA) able to communicate via RT with vessels sailing in the immediate vicinity. |
|
5. |
The remaining 25 stations handle local RT communications. |
VHF:
Ch 16 and 12.
Health regulations:
Free pratique: Vessels which are not
proceeding from infected ports may be granted free
pratique, by radio, which does not exempt the ship
owner or his agent from the delivery, to the Port
Health Authority, of the Advice of Arrival. A vessel
with free pratique is permitted to proceed directly
to berth.
A vessel coming from an
infected port which has obtained free pratique at a
Brazilian port is exempted from further inspection
for mosquitoes at other Brazilian ports of call,
unless it has called en route to another infected
port.
The free pratique does not
exempt the vessel from being visited by the Port
Health Authority when the latter considers this to
be necessary, but such visits will always be carried
out subsequent to berthing without jeopardising
vessel operations.
When there is a sick
passenger or crew member to be landed, the vessel
must fly Interco flag "Q".
For granting free pratique
the following documentation is required:
|
1. |
Vessel details: |
|
|
|
a. |
Name, class and flag. |
|
b. |
Name of port and country (or Brazilian state) where voyage started and date of departure. |
|
|
c. |
Port(s) of call, country(ies) (or Brazilian state(s)) with respective dates. Mention the last 5 ports. |
|
|
2. |
Sanitary conditions on board: |
|
|
|
a. |
The occurrence of a death on board. |
|
b. |
The occurrence of any sickness. |
|
|
c. |
The occurrence of any sickness with one of the following symptoms: Fever (temperature over 37.5°C) during a period in excess of 48 hours accompanied by skin eruption, jaundice, or ganglia inflammation; acute moderate to serious diarrhoea. |
|
|
d. |
The occurrence of great morality of rodents. |
|
|
e. |
The occurrence of medicine consumption during the voyage, indicate the name and quantity supplied per person. |
|
|
f. |
Amount of fresh water available on board. Indicate where the last supply of fresh water took place. |
|
|
g. |
In case of a vessel in ballast, advise where the ballast water intake took place and the quantity. |
|
|
3. Operational conditions of the systems of ejection and used water: |
||
|
|
a. |
Is there a possibility that faecal objects which had not been treated could be expelled in to the waters of the port. |
|
b. |
Description of drainage system and sanitary treatment. |
|
|
c. |
The cubic capacity of the ejecting/used water tank and its capacity in number of days of retention. |
|
|
d. |
The stock of disinfectant material, if this is the case. |
|
A Letter of Guarantee to comply with the following:
|
1. |
Confirmation of exact time of arrival of the vessel, one hour ahead of arrival. |
|
2. |
Definition of vessel berthing position. |
|
3. |
Deballasting of ejection/used water tank 12nm from the coast and its immediate sealing. |
|
4. |
Not to jettison waste collected on board during the vessel's stay in port. |
|
5. |
Absence of infestation by vermin (mosquitoes, cockroaches, rats) in vessel compartments. |
|
6. |
Absence of cargo accidents with risk to public health and the environment. |
To present, on berthing, the following documents:
|
1. |
Maritime Health Declaration |
|
2. |
Crew List |
|
3. |
Passenger List |
|
4. |
List of psychotropics and other drugs |
|
5. |
List of cargo to be discharged and loaded |
|
6. |
List of yellow fever International Vaccination Certificates of crew members and passengers. |
|
7. |
Derat Certificate |
|
8. |
Free pratique document issued by sanitary authority in another Brazilian port. |
Immigration: All a vessel's passengers and/or crew members may only enter the national territory after their documents have been inspected by the Federal Police Department, the Revenue Authorities and the Port Health Authorities.
Vessels owners are responsible for the disembarkation and the embarkation of transit passengers as well as crew members who fail to join a vessel before it sails. Such responsibility includes the maintenance and other expenses until repatriation. In the event of non existence of a compulsory deposit as guarantee to cover such expenses, owners will sign, at the Federal Police Department, a form of responsibility inherent to such obligations as therein expressed.
Flags: All vessels, while in Brazilian ports, must fly the Brazilian national flag from 0800hrs to sunset.
Notices of readiness: The NOR is tendered according to the Charter Party or shippers instructions.
The NOR for Terminal de Petroleiros de Paranagua must be sent from the anchorage zone when the vessel is ready to operate under all aspects, and comply with instructions and procedures established by Petrobas.
General notices & regulations: The local Port Authority should be contacted regarding the regulations for the port of Paranagua and for vessels transiting the Galheta Channel.
Turning Propeller: Berthed tankers are not permitted to turn their propellers while hoses are connected. Jacking gear may be used upon notice to the terminal operator, provided the screw is turned slow enough to ensure total safety. The ship will be held responsible for any damages.


